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Event Information

Dates: October 18-20th 2019
Venue: Byrd's Adventure Center and the Ozark National Forest
Vendor Door-prizes

Saturday evening we will draw for the many vendor donated products and gift certificates. Last year we gave away over $23,000 of prizes, including a roof top tent, 12v fridge, awnings, and a 9500lb winch! Only those that choose the three day registration will receive door-prize tickets. There will be no tickets for sell at the event so everyone will have the same chance of winning.

Awards

Depending on sponsor donations we hope to also have various awards for different vehicle builds, trailer builds, best presentation, vehicle that travels the farthest, best campfire story, etc.

 

Classes, Presentations, Trip Reports

Each day there will be various classes, presentations, and trip reports. They will cover various overland related topics. Some possibilities are Basic Winching, Recovery Gear Overview, 4WD Systems Overview, Tire Tech/Repair, Vehicle Packing, Basics of Navigation, Off Road Safety, Outdoor Photography Tips, Basic First Aid, Camp Cooking, Trail Communications, Solar Power, Tread Lightly, On-board Water, and others. What presentations are offered will depend on attendance, volunteers, and scheduling. We will publish a final schedule as we get closer to the event.

Vendors/Exhibitors

Various vendors of overland related products will have booths at this year's event. Where would we be without our vendors! Each vendor booth will provide product or gift certificate valued at $100 for door- prizes to be given away. We will also have vendor donations from companies that are not able to attend. Winners will be announced during the scheduled event festivities. We invite you to visit our Vendor Spotlight page often to keep up with the vendors that have committed to support this event.

Food

Byrd's Riverfront Restaurant on site. Enjoy steaks, trout, catfish, chicken, smoked meats, burgers, sandwiches, salads, breakfast, and homemade desserts. Open Thursday through Saturday from 8 am-9 pm, and Sunday from 8 am-6 pm. We will also have one or more food trucks available during the event for your convenience.

Trail Time Possibilities

  1. Byrd's has their own ORV Park with trails for all skill levels. Park fees are not included in your event registration cost but those camping at Byrd's are eligible for a discounted rate of approximately $12 per day should you choose to take advantage of the ORV Park. You will need to pay this trail fee at the Byrd's Adventure Camp office BEFORE wheeling on any trail at Byrd's. If you are caught riding in the ORV park without a Byrd's permit you will be asked to leave the event!

  2. Guided groups. We will also be pursuing a Special Event Permit from the National Forest Service that would allow us to provide guided trail runs on the Ozark National Forest trails. We were successful in obtaining a special use permit for last year's event. We are not allowed to do guided trail runs however unless we are successful in getting a special use permit for this year. We will have a total of about 80 spots available for those interested in a guided trail run. Those interested will need to register early to get one of these spots and will need to choose the three day registrations to be eligible. There will be a trail fee of $15 for those participating in one of the guided trail runs to cover the cost of the permit and insurance. We will update this information as soon as we know if we are issued a permit. We will refund any trail fees if a permit is not issued for some reason.

  3. Self guided groups. Anyone is welcome to organize your own groups to explore the trails in the Ozark National Forest. We will have a trail information booth at the event for those that are interested in getting out on their own. Those looking for a group to go with will need to check-in at this booth to see if groups have open spots.

The Ozarks are beautiful in the Fall and there are trails for every level of experience and vehicle build!

We recommend everyone have a 4wd with tow points front and rear, and off road capable tires, also a CB, fire extinguisher, and first aid kit are recommended and we ask that everyone follow Tread Lightly principles while on the trail. Warning some trails can be tight and surface scratches are likely.

Registration Options

 

Three Day Registration - ($35 - early registration, $45 - regular registration, $55 late registration)

 

Includes three day admission to the Rendezvous for driver and passengers under 18 years old, one event patch, one event sticker, and five door-prize tickets. Passengers 18 years or older will be $5 each. You can also purchase event t-shirts and additional patches and stickers as part of your registration.

Single Day Registration - ($10 early/$15 late driver and $5 for each passenger 18 years or older)

Includes one day admission to the Rendezvous one event patch, and one event sticker. Other items must be ordered separately, if desired, or purchased at the event. Those that aren't camping/lodging at Byrd's, will also need to purchase a day use pass from Byrd's when they enter the property. Day use passes are approximately $5/person over 11 years of age. Note: Those who register for a single day pass are not eligible for the door-prize giveaways or the guided trail runs.

 

There will be a limited supply of event shirts, patches, and stickers for sale at the event however if you want to make sure you get one we would encourage you to purchase them with your registration.

Camping: Camping and lodging fees are not included in your registration cost. You must contact Byrd's Adventure Camp if you want to reserve an electric campsite for the event. There are a total of about 35 electric sites, a few have water as well, so you will want to reserve one early to be assured a site. Click HERE for a map of the campground. If you plan to primitive camp at the event you do not need to reserve a primitive site as there are not assigned campsites for primitive camping, there is a large tree shaded area designated for primitive camping and you just choose a spot upon arrival. You will need to stop at the Byrd's Adventure Camp office as you enter the property and pay for your camping before proceeding to the event. 

 

Refund Policy: If you cancel your registration by September 1st we will refund your registration cost. If you cancel your registration after September 1st you will not receive a refund but we will send any items that may have been included in your registration (ie. t-shirt, patch, etc) to you at no additional cost.

You can help us make this event even better! If you have suggestions or know of a potential vendor or sponsor, please go to our Contact Page and let us know. If we can't do it this year we might next year!

Thank You: With the growing popularity of overland travel we know you have choices. We hope you choose to experience all Rendezvous in the Ozarks has to offer and look forward to meeting you and hearing your story. 

Event Maps